At Daffodil WLC, we uphold a commitment to utilising Information and Communication Technology (ICT) responsibly and effectively to cater to the needs of the children under our care. Our ICT policy embodies our dedication to ensuring compliance with the current childcare Regulations and National Minimum Standards for Regulated Childcare in Wales, while prioritising the safeguarding of children's privacy and fostering their learning and development.
Policy Development
We recognise the paramount importance of establishing comprehensive policies and procedures regarding ICT usage within our setting. These guidelines encompass various facets, including the use of ICT for business operations, marketing and promotional activities, supporting children's learning and growth, and managing personal devices brought into the setting by children.
ICT as a Business Support Tool
Maintaining the privacy and security of any digitally stored personal or sensitive information, such as photographs and development plans, is of utmost importance to us. Our practices are aligned with the Data Protection Act 2018 and the UK General Data Protection Regulations (UK GDPR). Specifically:
- We furnish parents with a detailed privacy notice delineating the data collected and its lawful basis for storage.
- All digital records are securely maintained, with restricted access granted solely to authorised personnel.
- We are duly registered with the Information Commissioner’s Office (ICO) and ensure compliance with pertinent data protection regulations.
ICT in Marketing, Promotion, and Online Presence
Transparency regarding our online presence, encompassing our website and social media profiles, is paramount. We diligently seek parental consent prior to sharing any information online. Furthermore:
- We actively monitor and promptly remove any inappropriate content from our online platforms.
- Our online information undergoes regular updates and verification processes to ensure accuracy.
- We exercise prudent judgement and adhere to copyright laws when disseminating content online.
Use of ICT Equipment for Children’s Learning and Development
Acknowledging the significance of nurturing children's digital proficiency whilst ensuring their online safety, we adopt a holistic approach. Our strategies include:
- Provision of diverse ICT resources tailored for educational purposes, coupled with requisite supervision and time constraints.
- Implementation of robust measures to safeguard children online, including parental controls and age-appropriate content filters.
- Integration of health and safety considerations into our ICT practices, encompassing thorough risk assessments and secure storage protocols.
Use of Personal ICT Equipment by Children
Clear guidelines govern the use of personal ICT devices brought into our setting by children. These encompass:
- Rigorous risk assessments for each device, with active involvement from parents and children.
- Establishment of comprehensive ground rules governing device usage, storage, supervision, and permitted apps/sites.
- Ongoing review and refinement of our policies in collaboration with parents and children.
Parental Interaction Online and Confidentiality
We underscore the significance of upholding confidentiality and mutual respect in all online interactions. Key aspects include:
- Soliciting parental endorsement of our confidentiality policy and prompt reporting of any online concerns.
- Maintaining distinct boundaries between personal and professional online accounts.
- Ensuring adherence to our confidentiality policies and procedures by all staff members, including assistants and family members.
Familiarisation with Policies and Procedures
We ensure comprehensive understanding and adherence to our ICT policies and procedures by all stakeholders involved in our childcare service. Key measures include:
- Expectation of assistants and family members to uphold the same standards of privacy and confidentiality.
- Provision of comprehensive induction and regular training sessions on ICT policies and procedures for all staff members.
- Encouragement of open communication and prompt reporting of any online concerns or breaches of confidentiality.
At Daffodil WLC, we remain steadfast in our commitment to providing a safe and nurturing environment for children. Our ICT policies undergo regular review and refinement to align with best practices and regulatory requirements, thereby ensuring the holistic well-being and development of all children entrusted to our care.